Privacy Policy

Privacy Policy (GDPR Compliance)

Introduction

At Imperium Executive Search Limited, we are committed to conducting executive searches with the highest levels of confidentiality, integrity, and ethical standards. This Privacy Policy outlines how we collect, use, and disclose personal data in accordance with the General Data Protection Regulation (GDPR) as applicable in the UK. It applies to any personal information we obtain through our website.

Please read this policy carefully. By using our website and submitting any personal data, you agree to the terms outlined here, as well as in our Legal Notice.

1. Collection of Personal Data

• We regard your personal data as private and confidential. Imperium Executive Search Limited ensures that your data is protected through a variety of mechanisms such as secure storage, password protection, and encryption.
• Categories of Data Collected:
  Candidates: We may collect data directly from you, such as your name, address, telephone number, email address, qualifications, employment history, and other details relevant to the executive search process. This may also include interview notes and reference check details.
• Clients: For clients or potential clients, we collect contact details, job titles, and details of the search assignment or service requested.
• General Website Visitors: If you submit an inquiry via online forms or email, we may collect your name, contact information, and any other relevant details.
• Publicly Available Information: We may also gather biographical data from publicly available sources.
• We do not seek to collect sensitive personal data (e.g., age, religion, racial or ethnic origin, health conditions, etc.) unless required by law for recruiting purposes, and you will be informed if this becomes necessary.

2. Legal Basis for Processing Personal Data

We process your personal data under the following lawful bases as per GDPR:

• Performance of a Contract: When processing is necessary for fulfilling our contract with you as a candidate or client.
• Consent: Where you have provided explicit consent for certain uses of your data.
• Legitimate Interests: For our legitimate business interests, such as maintaining our databases, managing executive searches, and improving our services.
• Compliance with Legal Obligations: When we are required to process data to comply with legal regulations.

3. Use of Personal Data

Your personal data will be used primarily to:

• Support the recruitment process and match candidates with client roles.
• Respond to inquiries and requests for information.
• Evaluate candidate qualifications, contact references, and communicate with clients about potential candidates.
• Improve the functionality of our website and internal operations, including database management, security, and staff training.

4. Disclosure of Personal Data

• Within Imperium: Your personal data may be shared with our offices and affiliates in connection with the provision of services.
• To Clients: If you are a candidate, we will disclose your information solely to the specific client for the role in question. We will not share your data with other third parties unless you have explicitly approved it.
• Third-Party Service Providers: We may disclose personal data to third-party service providers (e.g., IT providers) to support our operations, provided these entities also adhere to strict confidentiality and security standards.
• Legal Compliance: We reserve the right to disclose personal data if required by law or in connection with any legal proceedings.

5. Data Retention

We will retain your personal data only for as long as is necessary for the purposes outlined in this policy or to comply with legal requirements. If you wish to have your data deleted or amended, please contact us (details below).

6. Data Security

Imperium Executive Search Limited employs appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. We require third-party processors to adhere to similar security standards.

7. International Transfers

As our website and services are hosted in the United Kingdom, your data may be transferred to and processed in the UK. If you are based outside the UK, your personal data may be subject to data protection laws that differ from your jurisdiction. By using our services, you consent to such data transfers.

8. Your Rights Under GDPR

Under the GDPR, you have the following rights concerning your personal data:

• Access: You may request details of the personal data we hold about you.
• Rectification: You can ask us to correct inaccurate or incomplete data.
• Erasure: You have the right to request that we delete your personal data, subject to legal and contractual obligations.
• Restriction: You can request that we restrict the processing of your data under certain circumstances.
• Portability: You may request a copy of your data in a structured, commonly used, and machine-readable format.
• Objection: You can object to the processing of your personal data based on legitimate interests or for direct marketing purposes.

To exercise any of these rights, please contact us (details below). We may require you to verify your identity before processing any request.

9. Website Usage Data

We collect non-personally identifiable information about your website visit through:

• IP Addresses: Used to diagnose server issues, improve the website, and compile statistics.
• Cookies: Small text files that enhance website functionality and gather usage data. You may reject cookies via your browser settings, although this may limit some website features.

10. Links to Third-Party Websites

Our website may contain links to external sites. We are not responsible for the privacy practices or content of these websites. Please review their respective privacy policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you via email or prominent notice on our website.

12. Contact Information

If you have any questions about this policy or wish to exercise your rights, please contact our Data Protection Officer:

Email: ikram@imperiumexecsearch.co.uk

This Privacy Policy is effective as of 10 October 2024.